Workplace Relation Commission (WRC) inspections are becoming more common. In general, an employer will receive advance notice of the inspection. However, an inspector may also call to an employer unannounced. Therefore, it is important that you have the necessary policies, procedures and records in place to ensure compliance for an inspection at any time.
In compliance with Employment Legislation, and in order to demonstrate that employees are receiving their proper entitlements, an employer is obliged to maintain certain statutory records. The list below sets out the main records required under a number of areas of employment legislation.
An Inspector from the Workplace Relations Commission has the power to seek full access to these records in the course of an inspection.
Records required for Workplace Relations Inspection include (Information from the WRC’s Employer's Guide to WRC Inspections Booklet):
1. Employer Registered number;
2. Full Name, Address and PPS Number for each employee (full-time and part-time);
3. Terms of Employment for each employee;
4. Payroll details – i.e. Gross to Net, Rate per hour, Overtime, Deductions, Shift and other Premiums and Allowances;
5. Copies of Payslips;
6. Employees’ Job Classifications;
7. Dates of commencement and, where relevant, termination of employment;
8. Hours of Work for each employee (including starting and finishing times, meal breaks and rest periods);
9. Register of employees under 18 years of age;
10. Whether board and/or lodgings are provided and relevant details;
11. Holiday and Public Holiday entitlements received by each employee;
12. Any documentation necessary to demonstrate compliance with employment rights legislation, for example, employment permits.